Links, Forms and Rsvp
The Hollywood Park Community Association supports events, promotes public participation and community spirit in the Town of Hollywood Park.
The HPCA is a non-conventional association formed to engender a sense of community through the organization of social events and services. We are apolitical and comprised of volunteers within the community. Events are open to all, and freely available regardless of membership status. Membership dues are $25 per calendar year. We always welcome new volunteers willing to make themselves available as their schedules permit. The rewards are paid in new friendships, fellowship and satisfaction from serving your fellow citizens within the community.
Accident Waiver & Release of Liability- By participating in any HPCA event you hereby assume all the risks of all your family and guest(s) participating in any/all activities associated with the Hollywood Park Community Association. The HPCA, its members and representatives will not be held liable for any injuires, damages, or personal losses sustained as a result of participation.
CONNECT TO US: Contact Form or Mail:
PO BOX 702035 San Antonio TX 78270-2035
President: Holly McBrayer
Vice President 1: Barbara Keener (Give Back)
Vice President 1: Tiffany Fleming (Out Reach)
Vice President 2: Lacey Fails
Assistant Vice President: Judy Wheeler
Secretary: Amy Loehman
Treasurer: Erin Highley
Sparks Editors: Carrie Dolle and Alyssa Schuepbach
Membership Chair: Kimberly Prater
Welcome Neighbor Chair: Margo Villarreal
Welcome Neighbor Team: Rebecca Gibbens, Richard Grona, Candy Hunke, Tina King, John Michael Little, Chel Simpson and Lindsey Tanta
Members at Large:
Tim Allums, Jennifer Bailey, Virginia Balfour, Deborah Brust, Lisa Cotten, Anita Clark-Hines, Rebecca Gibbens, Richard Grona, Carol Hiltpold, Taylor Horan Samuelson, Tina King, John Michael Little, Caresse Lyons, Shelly Mckneely, Michelle Moon, Deb Murphy, Allison Newman, Jacquelyn Pfeiffer, Chel Simpson, Rose Solis, Lindsey Tanta, Lucy Rumfelt and Mardi Zaeske
Jennifer Bailey and Rose Solis
BYLAWS OF THE
HOLLYWOOD PARK COMMUNITY ASSOCIATION
The purpose of the Hollywood Park Community Association (the “Association”) shall be to function as a non-profit, non-partisan and inclusive organization for the members of Hollywood Park, Texas for the presentation of community events and other benefits for its members and to promote public participation, cohesion and community spirit in Hollywood Park.
Membership is open to all dues-paying community members in Hollywood Park. Each individual member is entitled to one vote on matters presented to the membership for voting. The Association shall maintain a list of the membership and their addresses, phone numbers, e-mail or other contact information. Such membership list and contact information shall not be sold or otherwise made available for use by any person or organization other than as necessary for the activities of the Association itself. This restriction on the use of membership information does not preclude its use in a directory of the membership and other residents of Hollywood Park, which may be published from time to time by the Association.
An annual meeting of the membership of the Association shall be held during last quarter of the year at such particular time; day and place as shall be designated in the monthly newsletter with no less than 30 days’ notice and as may be publicized to the membership by other means. The purposes of the annual meeting will include nomination and election of members of the Board of Officer and Executive Board Members and a report from the Treasurer as to funds brought in, funds spent and the general financial condition of the Association. A period of time shall also be designated at the annual meeting for general comments and discussion regarding the activities of the Association. Such other matters as may be deemed appropriate by the Board of Officer and Executive Board Members may also be placed on the annual meeting agenda.
Called meetings of the Association membership may be held from time to time when deemed necessary by the President, Secretary or a quorum of members of the Board of Officers and Executive Board Members. Notice of any such called meetings shall be by publication in the newsletter of the Association and may be publicized to the membership by other means.
At any annual or called meeting of the membership, a quorum for conducting business of the Association shall consist of ten or more members. Members may attend and vote by vocal or written proxy.
The Association shall publish a monthly newsletter and shall deliver it to each member in a timely and economically efficient manner. The newsletter may be distributed to non-members with addresses within Hollywood Park and other interested persons, on the discretion of the Board of Officers and Executive Board Member.
BOARD OF OFFICERS, EXECUTIVE BOARD AND DUTIES
President – Communication and Events
President - Runs monthly meeting, communication (website, email, Facebook, next door app.) Support the membership by replying to emails and calls. Supports all board members, creates and assists new events and groups. Attend at least 8 meetings. Contact for the City and Parks department on all issues and events. Make decisions in a quick manner when needed. Board of Officer
VP1 – Community
Community Team -Develop ways we can give back. Develop new ideas on how the members can help and give back. I.e. Food drives,check on the seniors, etc. Tie a give back opportunity to a current event. Coordinates/ supports at least 2 events. Attend at least 6 board meetings and vote in a timely manner when needed. Run any meetings if the President is absent. Board of Officer
VP2 – Volunteers, Donations and Communication
Coordinates / supports at least 3 events. Organizes volunteers and donation lists and Sign ups, make sure events have support with volunteers, collect any donations if needed, support directory efforts. Coordinate holiday meals for Fire and Police Dept. Assist in communication, flyers, and presentation for annual meeting. Attend at least 6 board meetings and vote in a timely manner when needed. Run any meetings if the President is absent. Board of Officer
Assistant Vice President
Coordinates / supports at least 3 events. Support Membership team and Newsletter team. Attend at least 6 meetings and vote in a quick manner when needed. Board of Officer
Financials monitor and support teams to stay within budget. Attend at least 6 meetings and vote in a quick manner when needed. Board of Officer
Present the minutes from meetings and photos at events if possible. Attend at least 8 meetings and vote in a quick manner when needed. Board of Officer
Coordinate membership drive party, collect dues, gather paper forms and online form for database, data entry, PayPal, membership monitoring. Board of Officers
Welcome Neighbor Chair or Member of Team
Meet and Greet our new residents, educate about HPCA and HP.
Directory Chair or Member of Team
Coordinate forms, information for the directory, editing and printing the directory.
Sparks Editors or Member of Team
Create, collect and edit the Sparks newsletter each month.
Executive Board Member
Attend at least 3 meetings and help with at least 1 event (this can have unlimited number of people).
Photographer of Member of Team
Attend as many events and take photos. Send them in a timely manner
Board of Officers and Executive Board Members shall function as the governing board of the association. The Board of Officers shall consist of President, VP1, VP2, AVP, Secretary, Membership Chair and Treasurer. The Board of Officers can take a quick majority vote by email to spend up to $500 and make decisions deemed appropriate for the situation. The majority of all of the Board of Officers (7) would be 4 approvals. Members of the Board shall serve without compensation but shall be reimbursed for expenses approved by the Board and indemnified against liability for acts in the course and scope of their service as officers.in accord with the laws of the State of Texas. Vacancies on the Board may be filled by a majority vote of the remaining Board of Officers and Executive Board Members with such persons elected to serve the remaining term until the next annual meeting. No sitting Board Member may serve as an elected official of the Town of Hollywood Park.
The Board of Officers and Executive Board Members shall meet from time to time as necessary to conduct the business of the Association, at such dates, places and times as approved by the Board. Minutes shall be kept of the votes and other pertinent activities of the Board meetings by the Secretary. A quorum for conducting business shall consist of a majority of the Members of the Board. Members of the Board may attend and vote by telephone and the Board may meet by conference call or other similarly effective means if approved by the Board.
Membership dues shall be payable each year in an amount set annually by the Membership dues shall be payable per calendar year and in the amount set annually by the members, Board of Officers and Executive Board Members at the Annual meeting.
Such other provisions of the laws of the State of Texas as may be necessary for the recognition and operation of the non-profit corporate form are incorporated herein by this reference as if set out verbatim.
These Bylaws may be amended by a majority vote of the members present at any annual or called meeting.
APPROVED by a majority of the membership of the Association voting on this the 5th day of NOVEMBER, 2017 as evidenced by signature of the President of the Association and the Secretary